IFWTWA 2013 Annual Conference – Hilton Hawaiian Village


May 23rd – 27th

Finding the “Real Hawaii” through History, Arts, Culture, and Food

Sharing Hawaii’s History, Arts, Culture & Food with the MICE/Business Events Market

Oahu pre-conference arrivals: We will offer a list of ideas and contacts for writer’s own FIT explorations of Oahu. Journalists must secure their own FIT experiences. If you are flying to Honolulu early, you may book at our secured media rate with Hilton Hawaiian Village effective May 20 to 30th.

Post Conference: Two press trips on Big Island and one press trip on Maui. Other FIT ideas, discounts available for writers to contact on own for individual (FIT) travel will be coming.

Itinerary as of January 29, 2013—Subject to adjustment.

May 23rd Thursday – E Komo Mai

Arrivals to Hilton on own via Roberts Hawaii (FIT arranged pre-paid transfer) or transfer of choice.
CHECK-IN at 3 P. M.

Kuhio Sunset IFWTWA 5th Conference in Hawaii
CONFERENCE REGISTRATION: IFWTWA Greeter in lobby will direct registrants to desk in Tapa Tower. Register for conference 12 noon until 5:00 P. M.

5:30-6:30 P.M.: “Welcome to the Hilton Hawaiian Village Waikiki Beach Resort.” Sunset Pupus (heavy appetizers) and drinks hosted by Hilton Hawaiian Village is ONE HOUR ONLY. Please DON’T BE LATE. Maralyn & Michelle hello and introduce Kahu to open the conference. Hilton rep. speaks about this gorgeous resort and our conference partner.

6:45 P.M.: Depart for short walk to The Modern Honolulu for tour, “Dessert Party” with special drinks, wine pairing, elegant desserts and coffee at this uber-hip hotel and night spot.

May 24th–Friday- Special Places–Sponsored by the Hawaii Visitor & Convention Bureau

7:00 A.M.: Gather for breakfast and full day. Vans/ buses at Hilton Port Cochere for 3 group tours (pre-signed up and tour available will be in your registration packet). One group will pick up box lunches at bus, one group to lunch at Museum Cafe, one at He’eia.

7:15 A.M.: Buses depart promptly HHV to Moana Surfrider, A Westin Resort & Spa, affectionately referred to as ‘The First Lady of Waikiki.”

7:30 A.M.: Breakfast at the Moana & tour/storytelling etc.

9:15 A.M.: Pick up (place tbd) to begin HVCB ‘Honolulu Special Places’ tour. Departs promptly! Tours numbered 1, 2, and 3 depart (sign up now, as all will be pre-assigned on first come, first choice).

  1. Royal Places of Hawaii
  2. Hawaii’s Vibrant Arts
  3. Hanohano Heeia

4:00 P.M.: All tours returned to HHV.

5:00-5:15 P.M.: Load buses or shuttle to an Outrigger Hotel in Waikiki.

5:30-7:30 P.M.: “Outrigger Hotels Sunset Pupu Party.” Learn about this international family business that started right here in Waikiki.

Speedi Shuttle on call or pleasant walk back to hotel (under a mile if at Reef).

May 25th Saturday–Educate & Perpetuate: Hawaiian History, Arts, Culture Are Essential to Preserving Hawaii’s Historical Culinary Culture
Breakfast on own.

7:50 A.M.: Load up and departs at 8:00 for Bishop Museum

Annual IFWTWA Meeting/Conference Hawaii Initial Information

8:30 A.M.: Arrive/assemble for brief talk on Bishop Museum Mission. Tours with docents of Hawaiian Hall, Volcano-Science Center or Exhibition Hall. You will be able to select your top 2 tours at registration. Descriptions coming. This is an incredible resource for your articles.

8:40 A.M.: Begin tours. End at 10:40A.M.: Relax and take bathroom break- 15 min.

11:00 A.M.: Load Buses for “Day in the Country” in Punalu’u .

12:00 Noon: Special lunch by chef of local ingredients, direct from farmers’ fields, learn about “Farm to Table Initiatives” that are changing this island where 80% of food currently arrives by barge or air.

1:00 P.M.: Punalu’u agricultural lands visit/ farmers’ “talk story.”

3:00 P.M.: Load buses back to HHV (arrive 4:00 P.M.).

6:00 P.M.: all load bus and depart HHV for Rodney Strong Wine /Chef’s Dinner. Rt transfer HHV

May 26th Sunday–Education and Personal Development Day
Breakfast on own.

9:15-10:00A.M.: Meeting Rooms HHV, two tracks:
#1A Board member Graeme Kemlo, Australasia Chair: Business Events Writing – New Income Stream or Opportunity Lost.
#1B Board member Sherry Wilkolaski, “The Power of a Book,” how to use a book to enhance your career/credibility as a journalist.

Annual IFWTWA Meeting/Conference Hawaii Initial Information

10:10-10:55 A.M.: Associate members Kim Chapman and Jo Duncan address all: “Behind the scenes of a successful press trip.” Synopsis: Gain valuable insight from Jo Duncan of The Beenders Walker Group and Kim Chapman of Gulf Shores & Orange Beach Tourism as they share press trip information that will benefit both regular and associate members. Discover how public relations professionals vet writers and determine who will be invited, in addition to their expectations before, during and after the trip. Associate members will learn how to maximize limited budgets, build relationships with industry partners and show ROI.

11:10 A.M.: Lunch break on own.

12:30-1: 30 P.M.: Meeting rooms HHV, NAHHA talk/cultural demo (1 hour) to all.

1:45 P.M. to 3:45 P.M.: NAHHA break up into three groups (Possibly: Learn the importance of the canoe and navigation–paddle a canoe; Waikiki Historical Walk; learn Hawaiian Art of the Warrior & Weapons -2 hrs).

OPTIONAL, SELF-PAY, 5:00 P.M.: HHV load bus. 5:10 P.M. Bus departs to dinner at Outrigger Canoe Club. You need to sign up and pay for this in advance.

5:30 PM Outrigger Canoe Club (private club in Waikiki): “M & M ‘s Aloha Dinner and Ocean Vodka Maui Sunset Party,” Ocean is special cocktail sponsor. Enjoy a “night off.” Enjoy our cocktail sponsor’s Maui Ocean Vodka story and buffet dinner at this iconic private club on the beach. Hawaiian music, surprises and closing pule by Kahu.
Or you may elect to explore a dinner option on your own.

May 27th Monday “Aloha Oe”

Check out. Depart for your post Press Trips or explore Oahu or other islands FIT. Press trip contacts will be on the ground in Maui and Big Island or accompany you on your flight over. Follow directions provided by IFWTWA for the various press trip providers. Patty, Maralyn and Michelle, cannot answer questions for the individual providers.

For arrivals/departures–Roberts and Speedi-Shuttle have round trip airport transfers available for self-booking.

Post Press Trips

We encourage you to apply for them all directly with the hosts, if interested. We have no control over who will be picked for which trips.

Mahalo, Michelle & Maralyn, Conference Chairs

Registration Form

Post Trip #1

Post Trip #2

Post Trip #3

Pre-Post Registration Form

Supplemental Material


  1. http://ifwtwa.org/wp-content/authors/Warren%20Resen-62.jpg Warren Resen

    Would like to combine New Zealand and Australia after Hawaii Conference. Was last in your part of the world in 2006. Any suggestions, information.
    Warren Resen IFWTWA
    Lake Worth (West Palm Beach), Florida

    • http://ifwtwa.org/wp-content/authors/Maralyn%20D.%20Hill-592.jpg Maralyn D. Hill

      Hi Warren,

      Look up Graeme Kemlo and Kevin Maloney’s email on the member only search page and email them as to any suggestions they may have.


  2. Vanessa M. Welter

    Hello Timothy,
    When is the conference? What are the sponsorship opportunities? Can you share the sponsor proposal with me and what comes with in terms of visibility for the destination?


    • http://ifwtwa.org/wp-content/authors/Maralyn%20D.%20Hill-592.jpg Maralyn D. Hill

      Hi Vanessa,

      We have all sorts of sponsorship opportunities for Hawaii from lunches, to day in the countryside or a dinner or a reception of some sort or buses to an off-site venue. In addition you your being listed as a sponsor, you could have a banner at the event, as well as do a keynote with a video or some type of presentation or keynote. I will send you more via email.

      Our sponsors will be promoted on our itinerary, application, various online sites, ect.

  3. http://ifwtwa.org/wp-content/authors/Michelle%20M.%20Winner-24.jpg Michelle M. Winner

    We are almost finished with the program and line-up. Some unusual and wonderful experiences on board. You will be delighted. Ops to apply for “A” list Kohala coast and Maui post FAMs. Discounts and contacts for media rate FIT travel too. More to come.

  4. http://ifwtwa.org/wp-content/authors/Melanie%20L%20Votaw-71.jpg Melanie Votaw

    I’m confused by the hotel prices on the registration form. The ones in the chart and the ones on the list don’t jive. What am I missing?

    • http://ifwtwa.org/wp-content/authors/Maralyn%20D.%20Hill-592.jpg Maralyn D. Hill

      Hi Melanie,
      The single room is the entire cost of the room plus occupancy tax, sales tax, and .5% increase in taxes expected. Then the Registration fee is added and the transportation fee.

      The double room is 50% of the entire room cost of the room plus occupancy tax, sales tax, and .5% increase in taxes expected. Then the Registration fee is added and the transportation fee. That is why the room cost is lower. If two people are sharing a room, they each pay half.

      Both Michelle and I went over the figures again, and they come out accurately. I hope this helps.

  5. http://ifwtwa.org/wp-content/authors/Michelle%20M.%20Winner-24.jpg Michelle M. Winner

    Hi Melanie, it is always great to have another set of eyes. We are recalculating all classifications right now. Would you let me know the specific line item you can’t reconcile? This will make process faster for me. Plz send direct to michelle@ifwtwa.org

  6. http://ifwtwa.org/wp-content/authors/Michelle%20M.%20Winner-24.jpg Michelle M. Winner

    To make it easy to check the room and classification you need : select room, add reg. fees per person.add activity transport fee per person. Make sure that if you are bringing spouse or guest you check the costs for those.

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